Randstad Professional Talent Solutions is a business unit of the Randstad Group, specializing in Middle & Top Management recruitment.

As part of our client's team expansion, they are currently recruiting an German-fluent Administrative for their offices in Lisbon.

responsabilidades chave

Personal Data Management & Long Service Awards

• Approve personal data changes in Workday and ensure the HR database is accurate.
  
• Issue employment statements and work certificates.
  
• Handle DPAE (Déclaration Préalable à l’Embauche — the mandatory hiring declaration in France).
  
• Manage Long Service Awards: validate diplomas/certificates from French prefectures, organize files in Google Drive, and send the
  
• data for payroll processing twice a year.
  
• Answer employee queries via email or the ticketing system.
  
  

  Company Car & Transportation Allowance Management
  

  
  
  • Identify on a monthly basis which employees are eligible for a company car.
    
  • Input values and transport allowances into SAP for payroll processing.
    
  • Validate public transport receipts and requests for IKV (Indemnité kilométrique voiture — mileage allowance for commuters)
    
    

    Intern & Temporary Worker Management
    

    
    
    • Onboard new interns and temporary workers into the tools (Workday and SAP).
      
    • Manage specific French contracts, such as sandwich courses (alternance) and CQPM (metallurgy sector certifications).
      
    • Monitor renewals, contract amendments, and terminations.
      
    • Send attendance and payroll data to external temporary work agencies.
      
      

      Time, Attendance & Medical Leave Management
      

      
      
      • Record absences, overtime, and working schedules in SAP.
        
      • Receive and analyze medical leave certificates, maternity leave, and workplace accidents, ensuring compliance with data protection
        
      • regulations (GDPR).
        
      • Extract "time alert" reports (clock-in/out anomalies) and contact managers or employees to resolve the issue.
        
        

        competências

        Fluency in German and English (Elimination Factor): You will communicate daily with employees and entities in France, and internal language is English.
        

        Preferred Factors (An Advantage):
        

        
        
        • Previous experience in Human Resources.
          
        • Knowledge of specific tools: Workday, SAP, ServiceNow, and Google Suite (Sheets, Drive, Forms).
          
          

          Profile and Soft Skills:
          

          
          
          • Tech Versatility: Ability to easily learn and switch between different software.
            
          • Organization and Time Management: Ability to handle tight deadlines (payroll closing dates won't wait!).
            
          • Attention to Detail: You will handle sensitive data and financial values, so accuracy is crucial.
            
          • Ethics and Confidentiality: Essential for handling employees' medical and personal data (GDPR).
            
          • Continuous Improvement Mindset: Critical thinking to identify processes that can be optimized and a proactive, "can-do" attitude.
            
            

            principais benefícios

            
            
            • Diverse career opportunities within European core countries or in other regions around the world.
              
            • A hybrid working model, allowing you to combine onsite and offsite work.
              
            • A modern office well connected to public transportation.
              
            • An intense and exciting onboarding experience.
              
            • Base salary of €1.800 to €2,400 gross per month + benefits.