ABOUT YONDERLAND

We are convinced that outside is exciting, relaxing, and inspiring. It's versatile, for some it is a place to relax, for others it is the ultimate challenge. A place to enjoy and where big and small moments come together. It's a place to be discovered or recognized. But the outdoors can also be treacherous and unpredictable. Weather and terrain can surprise you. Our mission is to enable all people to spend inspiring and epic moments outside.

Yonderland is a European group of premium brands and retail concepts focused on outdoors. Including A.S. Adventure, Juttu, Bever, Cotswold, Snow+Rock, Runnersneed and Ayacucho. Yonderland runs over 190 shops in Belgium, Luxembourg, France, Great-Britain and The Netherlands and resides in Belgium.

ABOUT THE JOB OPENING

WE ARE LOOKING FOR A MID HR & OFFICE ADMINISTRATOR TO JOIN OUR TEAM

As our Mid HR & Office Administrator, you will run the HR administration and the daily operation of our Porto office at Lionesa Business Hub, from contracts, onboarding, and absences to payroll inputs, supplier invoices, and office suppliers. You will own your processes end to end, support payroll and accounting with Finance and our external providers, and make sure our colleagues have what they need to work. You will work with colleagues in Portugal, Belgium, the Netherlands, and the United Kingdom, and report to our HR Manager.

YOU WILL

• Own employee files, contracts, and the employee lifecycle administration, from onboarding to exit, in line with Portuguese labour law.
• Own absence, holiday, and working time administration, and answer employee and manager queries.
• Coordinate recruitment logistics and candidate communication, and prepare offer documentation.
• Collect, validate, and submit monthly payroll inputs to our payroll provider, and check payslips and reports.
• Administer benefits and the relationship with insurers and benefit providers.
• Process supplier invoices and expense reports, and prepare the monthly documentation for our accountant and Finance.
• Manage the Porto office and its suppliers, including cleaning, maintenance, supplies, and the Business Hub relationship.
• Coordinate business travel, visitor logistics, and team events.
• Apply GDPR, health and safety, and information security rules to HR and office data and practices.
• Prepare regular reports and propose simpler or automated ways of working.

  YOU HAVE

  • 3-5 years of experience in HR administration, office management, or administrative and finance support, preferably in a multinational or retail environment.
  • Solid knowledge of Portuguese employment contracts, Social Security, and absence and leave rules.
  • Experience preparing and checking payroll inputs with an external provider or payroll team.
  • Experience handling supplier invoices, expense reports, and documentation for an accountant or finance team.
  • Experience managing an office and its suppliers.
  • Strong command of Microsoft 365, especially Excel, and experience with HR, payroll, or ERP and invoicing systems.
  • Working knowledge of GDPR as applied to HR data.
  • Fluent Portuguese and professional proficiency in English.

    AI CAPABILITIES

    These AI capabilities are a must-have for this role at Yonderland, at the level expected for a Mid HR & Office Administrator.

    • Practical use of AI tools to speed up administration, such as drafting letters and communications, summarising documents, and preparing reports, with consistent validation of the output.
    • Good understanding of the rules for responsible AI use at Yonderland, including how to handle employee, candidate, and financial data, and the application of GDPR and the EU AI Directive to HR processes.
    • Ability to identify repetitive administrative tasks that can be simplified with approved AI or automation tools, and to propose them.

      BONUS QUALIFICATIONS

      • Certification or postgraduate course in Human Resources Management, Payroll, or Accounting.
      • Experience with Portuguese HR or payroll software, an ERP or invoicing system, and Portuguese Social Security and tax portals.
      • Basic knowledge of occupational health and safety obligations.
      • Experience in retail, omnichannel, or multinational environments.
      • Multilingual capabilities - Dutch, French, or Spanish are advantageous for collaboration with colleagues in Belgium, the Netherlands, and the United Kingdom.

        WE HAVE

        • An international environment with headquarters in Antwerp and offices in the Netherlands, UK and Portugal.
        • Our Porto office located at Lionesa Business Hub.
        • Full-time job 
        • Health insurance.
        • 26 days of vacation.
        • Flexible work schedule and hybrid work model - 3 days per week at our office and 2 days working remotely.
        • Professional development opportunities.
        • Trainings.
        • Collaborative and inclusive work environment.
        • Team events like summer parties, Christmas events and much more!

           

          If this fits your career expectations apply now to Candidatura Online and speak to Susana - our HR Manager.